The Interpreter Services Office will coordinate translation of any forms for the Medical Center which must be presented in languages other than English in order to fulfill the Medical Center's responsibilities to its patients and to comply with all applicable laws. Such forms and other documents include but are not limited to the following: consent forms; any statement of patient rights and responsibilities; forms recording the patient’s diagnosis, prognosis, treatment, and/or discharge plan. New and revised items falling into these categories will be referred by Forms Management to the Interpreter Services Office for consideration for translation.

Translated text must be approved by the Interpreter Services Office and transmitted by that office directly to Forms Management. It is generally expected that alternate language text will be presented on the same page with English text in order to facilitate use of the form by both patient and caregiver, and Forms Management will design the forms with this in mind.

Translated items will be filed and may be ordered according to the following system: An alternate language form will share the same MC# as its English-language counterpart. It will be distinguished by a three-letter extension on the end of the number which will indicate the language used in the form. These extensions are:

ARB-Arabic
CRO-Croatian
JPE-Japanese
KOR-Korean
KUR-Kurdish
LAO-Laotian
RUS-Russian
SPA-Spanish
VIE-Vietnamese

Faculty and Staff: Check Vanderbilt's e-docs to see if your document has already been translated. If you would like to have materials translated, please attach them in an e-mail to Darien.Mejia-Olivares@vanderbilt.edu. For more information about document translation and revision, please call (615) 936-6240.